About the Role
he Events Coordinator reports to the Sr. Manager, Events Marketing and manages shipping and fulfillment of industry events and user conferences. The individual filling this role will be an organized, detail-oriented, and personable teammate. The selected candidate must be capable of providing logistics support for a variety of conferences and events. The ideal candidate will be efficient at working in a fast-paced, dynamic environment and will be eager to learn and grow within the team.
YOU WILL
Manage proactive planning, communication, and scheduling for shipping a wide variety of events including industry events, user conferences, and additional internal events
Order and maintain inventory of all event supplies, promotional products, conference materials, and gifts
Establish and maintain relationships with vendors and remain under budget with all costs
Proactively address potential problems that arise and alert manager about risks and deviations to plan, and make recommendations for corrective action
Participate in pre-planning meetings for industry events and user conferences
Join in all user conference committee meetings leading up to the conference and support on site execution of interdepartmental initiatives
Assist maintaining user conference registration platform and provide weekly status reports to stakeholders
Help with buildout of user conference mobile app to create an engaging and informative experience for our customers
Requirements
YOU BRING
- Bachelor’s degree in hospitality, event management, marketing, or a related field with event planning experience
- Prior experience coordinating large and small events; conference/tradeshow experience preferred
- Proficient in Microsoft Office
- Must be available to work onsite at our Brentwood, TN office
- Ability to lift 30+ lbs
- Confidence managing multiple tasks with strong attention to detail and the ability to prioritize projects in a fast-changing environment and still meet deadlines
- Ability to maintain high standards despite pressing deadlines; establish high standards
- Strong verbal and written communication skills; interpersonal and follow-up skills
- Polished and professional when dealing with association and venue contacts, vendors, colleagues, and executive management
BONUS POINTS
- Comfortable with managing budgets
- Familiarity with project management systems; Asana, Wrike, Trello, etc.
- Familiarity with event software; Swoogo, EventMobi, cvent, Bizzabo, etc
About the Company
Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a six-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work" awards, we offer a thriving, work environment where career growth and life-work balance go hand in hand.
At Ncontracts, you'll join a team of industry experts dedicated to strengthening the financial services sector through innovation and thought leadership. We're seeking creative, collaborative, and self-driven professionals across all areas of our business - from developing cutting-edge solutions to sales, marketing, customer support, and beyond. Join us in our mission to make the financial industry stronger and more resilient, while advancing your career in a supportive, dynamic environment that values your unique skills and perspectives.